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1.3. PowerSchool SIS: Office/Administrative Staff

This learning path includes recommended courses for front office and administrative staff who use PowerSchool SIS. Taking additional courses that aren't included in this learning path is also recommended.

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Module Description
Basics for Admin Users Part 1 This course is intended for new PowerSchool SIS admin users or experienced users who would like to brush up on the basics. In Part 1 of this three-part course, you will learn about the different groups who use PowerSchool SIS, how someone from each of the user groups signs in to PowerSchool SIS, and how to navigate the PowerSchool SIS Start Page. You will also explore common PowerSchool SIS tasks, run basic reports, and use group actions. Although some of the tasks demonstrated in this course may not pertain to your role, you can use the course to learn how to navigate PowerSchool SIS and perform basic functions.
Basics for Admin Users Part 2 This course is intended for new PowerSchool SIS admin users or experienced users who would like to brush up on the basics. In Part 2 of this three-part course, you will learn how to search for students and how to use student pages. You will explore individual student information, such as alerts and demographics, and look at student reports that you can print.
Basics for Admin Users Part 3 This course is intended for new PowerSchool SIS admin users and experienced users who would like to brush up on the basics. In Part 3 of this three-part course, you will learn how to perform basic field-level searches in PowerSchool SIS, print reports, use group actions, perform compound searches, and use other methods to obtain the appropriate selection of students.
Enrolling and Transferring Students This course is intended for administrators who enroll and transfer students in your district and schools. You will learn how to enroll new students and their siblings, transfer students in and out of schools, and pre-enroll students for the next school year.
Working with Student Contacts This course is intended for PowerSchool SIS admin users at the school and district level. Administrators will learn how to manage student contacts by adding new contacts, importing contacts, modifying contact information, consolidating duplicate contacts, and by using the contacts data access tags to generate quick reports.
During the School Year Scheduling - Elementary School administrative staff responsible for managing elementary schedules during the school year will learn how to perform several scheduling-related tasks, including how to review and modify the master course schedule, add courses, create dependent sections, manually schedule students, mass register students in a class, and enroll students in student programs.
During the School Year Scheduling - Secondary In this course, you will learn how to use the master course schedule to manage course offerings and schedules for the current school year. Learn how to change the display preferences, add a new course, create a new section of a course, delete a section, mass enroll students into a section, and enroll a student in a course at another school.
Enrolling and Transferring Students This course is intended for administrators who enroll and transfer students in your district and schools. You will learn how to enroll new students and their siblings, transfer students in and out of schools, and pre-enroll students for the next school year.
Managing Staff Explore how to add, edit, and inactivate staff from your current PowerSchool SIS records. Then, learn how to gather staff email addresses, access teacher schedules, and designate a staff member as a school counselor.
Managing Students Learn how to search for at-risk students, manage student contacts, review student academic records, and use the Teacher Gradebooks, Parental Access Statistics, and Grades Distribution reports.
Managing Student Behavior and Discipline (Not Recommended) In this course, learn how to document student behavior-based events in PowerSchool SIS in two ways. First, check out how to record detailed or quick incidents about an event that involves multiple people, such as victims, offenders, reporters, and witnesses. Second, learn how to submit log entries about an individual student. Then, investigate ways to print out records created through both methods. Finally, explore how to export incident data into a spreadsheet for regional regulatory compliance reporting.
Communication Tools Part 1 When it comes to communication, use a variety of tools in PowerSchool SIS to share information effectively with students, parents or guardians, and staff members. In part one of this course, explore these tools and learn how to create your own form letters, customize mailing labels, and print reports for students.
Communication Tools Part 2 PowerSchool SIS provides a variety of communication tools that school administrative staff can use to share information effectively with students, parents or guardians, and staff members. In this final part of the course, learn how to create your own report cards, progress reports, PDFs of student schedules, and attendance letters. Then learn how to import and export report templates, set up class roster reports, and enter and edit items in the daily bulletin.
Enterprise Reports for Report Users Part 1 (Not Recommended) Explore Enterprise Reports, a set of interactive reports in PowerSchool SIS built using Application Express (APEX), Oracle's rapid application development tool. Learn how to grant access to Enterprise Reports, then explore the published reports and the reporting features available.
Enterprise Reports for Report Users Part 2 (Not Recommended) Learn how to customize Enterprise Reports by adding aggregate calculations and conditional formatting, creating pivot tables and charts, and adding calculated columns. Then learn about the Flashback and Set Current Selection features, and how to manage Enterprise Reports.
Managing Meeting Attendance This course is intended for staff at schools that record meeting attendance. Learn how to use the Meeting Attendance page to enter attendance, filter students, and create a current selection of students so that you can then modify their attendance using group actions and the student attendance pages. Also learn how teachers take attendance and how to verify attendance records.
Managing Daily Attendance (Not Recommended) For office administrative staff who work in schools where teachers record attendance once per day or take daily attendance, learn how to use the Daily Attendance page to enter attendance, clock students in or out, identify absent students, and update attendance codes. Learn how to take attendance in the PowerSchool SIS Teacher Portal and to run reports to find out which teachers have not taken attendance. Additionally, learn how to update attendance for a group of students and for future dates, and how to run reports to verify attendance.
Attendance Reports This course is intended for administrative and office staff who are responsible for verifying the accuracy of attendance records, running attendance audits, and reporting attendance to the district, province, and/or state. Learn how to set up, use, and analyze the reports you’ll use most often on a daily, weekly, and monthly basis.
End of Term Part 1 - Verifying Grades School administrative staff responsible for the End of Term process will learn what elements to include in their End of Term process plan and how to verify teacher grades.
End of Term Part 2 - Storing Grades (Not Recommended) School administrative staff responsible for the End of Term process will learn how to use the Store Grades page to store grades in PowerSchool SIS.
End of Term Part 3 - Reporting Grades School administrative staff responsible for the End of Term process will learn how to calculate honor roll, run the Honor Roll Report, and print report cards.

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